Penrose Neighborhood Association
(Formerly Central Arlington Civic Association)
Revised October 16, 1986
Revised May 3, 1995
Revised June 7, 2003
Revised October 20, 2010
Revised April 21, 2015
Section 1. Meetings:
General Meetings will be held on the third Tuesday of each month. Special meetings may be called at the request of the executive committee or by signed request of five members of the Association. For the Committee meetings, a quorum consists of a member of that committee. Order of Business at the Association Meetings: a. Reading of the minutes of the previous meeting, b. New Business, speakers, etc., c. Report of the Executive Committee, d. Unfinished business, e. Reading of communications, f. Report of the Treasurer, g. Report of Standing Committees h. Report of Representatives to County and Outside Bodies, i. Report of any Special Committees, and j. Adjournment Any order of business may be suspended if no objection is made or if desired by the majority vote of members present.
Section 2. Dues:
Dues will be ten dollars per year for each person or twenty dollars for each household of two or more adults (18 years or older) and twenty dollars per year for each associative member. Persons applying for membership during the July 1 to December 31 period will only be required to pay half the applicable annual dues.
Section 3. Term of Office:
The term of office for elected officers will be one year, and elections will take place at the October meeting.
Section 4. Duties and Responsibilities of Officers:
- President: The President shall preside at all meetings of the Neighborhood Association and shall perform such duties as pertain to the office. The President shall appoint chairpersons of all committees. The President shall be an ex-officio member of all committees.
- Vice President: In the absence of the President, the Vice-President shall perform the duties of the President. The Vice President shall perform lawful duties as assigned by the President.
- Secretary: The Secretary shall record the proceedings of the Association and the Executive Committee, be custodian of the Constitution and By-Laws (incorporate therein all duly adopted amendments), and keep a roll of officers and committees. The Secretary shall keep the Associationï¿½s library of County documents and plans. At the expiration of their term of office, the secretary shall turn over to the successor all books, documents, records and property of the Association they may have in his or her possession.
- Treasurer: The Treasurer shall receive the funds of the Neighborhood Association. Disbursement of the funds shall be made only upon authorization of the Association. The Treasurer shall make a financial report at each meeting of the Association. At the expiration of their term of office, the Treasurer shall turn over to the successor all monies, funds, books, records, and any other properties he or she may have belonging to the Association.
Section 5. Committees and Their Responsibilities:
- Executive Committee: The Executive Committee shall consist of the elected officers of the Association, the immediate past President, and chairpersons of the standing committees. It shall be the duty of the Executive Committee to formulate programs, to conduct the financial and business affairs, subject to approval of the Association. The Executive Committee shall act for the Association whenever necessary.
- Neighborhood Conservation Committee: It shall be the duty of this committee to maintain a Neighborhood Conservation Plan that represents the current and projected needs and collective goals for all the residents of the neighborhood; to maintain and improve the infrastructure and physical plant of the neighborhood through county and independent projects; to report and make recommendations regarding voluntary building guidelines and all matters related to community planning, zoning, and development.
- Environmental Committee: It shall be the duty of this committee to promote awareness of environmental concerns to the Penrose neighborhood and to advise, and encourage environmental stewardship of all public and private green spaces including protecting habitat for wildlife and to solicit government funds or volunteers for park and green space improvements in or adjoining the Penrose neighborhood.
- Identity and Image Committee: It shall be the duty of this committee to strengthen the sense of neighborhood identity; to research and maintain the neighborhood history; to plan and organize social events; promote and market the neighborhood; to prepare welcome literature for newcomers to the community.
- County Services and Education Committee: It shall be the duty of this committee to ensure County and government services meet the needs of the community; to distribute information about available county services; to work to ensure that neighborhood schools are among the best in the County school system.
Section 6. Representatives to Outside Bodies:
- Residential Program Center (Homeless Shelter): It shall be the duty of this individual(s) to serve as the representative of the Association on the Review Board of the Residential Program Center located at 1554 Columbia Pike. Individual(s) shall attend the bimonthly review board meetings.
- Neighborhood Conservation Advisory Committee (NCAC): It shall be the duty of this individual(s) to serve as the representative of the Association on the NCAC and attend the monthly meetings.
- Columbia Pike Revitalization Organization (CPRO): It shall be the duty of this individual(s) to serve as the representative of the Association on the CPRO and attend the regular meetings.
- Civic Federation: It shall be the duty of this individual(s) to serve as the representative of the Association on the Arlington County Civic Federation and attend the regular meetings.
Section 7. Amendment of By-Laws:
Amendments of the By-Laws may be made at any meeting of the Association by two-thirds vote of the members present and voting, provided a quorum is present (ten members).
Section 8. Parliamentary Procedure:
Robert's Rules of Order (Revised) shall be the parliamentary guide and shall govern proceedings of the Neighborhood Association when not in conflict with specific provisions and rules set forth in the Constitution and By-Laws.